Digital Image Instructions

Instructions for creating an acceptable digital photo for submission.

The following is a set of generic instructions for creating a digital image that is suitable photo for submission using your email.

If, for whatever reason, you are unable to submit your photo by these means and you are a University of Guelph staff, you will have to go to the ID Card Centre in Enrolment Services, Level 3 University Centre, University of Guelph and have your photograph taken and your card processed once the offices open.

We need the following information:

  1. First Name, Last Name
  2. Employee Number (9 digits number)
  3. Email Address
  4. Your Image

Submitting a digital photograph requirement:

  1. The image is not more than 1600 high x 1200 pixels wide.
  2. The image file size is smaller than 2 megabytes.
  3. The image file type is either .jpg or .jpeg.
  4. The ratio of the image, height divided by width, is around 1.3 (ie. 1600 / 1200 = 1.33).

The following are examples of photos that are NOT acceptable for use on your University of Guelph ID card:

  • First image is too blurry
  • No hats or novelty headgear please!
  • No pictures cut out of group photos. 
  • Uncentred Pic

Steps to take a picture:

  1. Set your camera or phone to its lowest resolution.
  2. An image greater than 1600 x 1200 resolution is too large to submit through this process. We have a maximum image file size of 2 megabytes.
  3. The photo should be taken as a standard portrait (height is greater than the width). This means that you should be able to submit a photo taken with a cell phone or digital camera held so that the picture is taller than it is wide, and with your head centered in most of the photo. See below


  1. Make sure you are centered in the frame of the image and take the picture.​​​​​
  2. Save the photo in the .jpg (.jpeg) format, name the file according to your nine-digit University of Guelph employee number. The name of the file is your employee number.jpg so it should be “312345678.jpg.
  3. You can send your image to Munny Malik at